1. Call to Order

2. Approval of Agenda

3. Introduction of the 2009 and 2010 Council Members

2009 OCULA Council:
Nathalie Soini (President)
Caroline Stewart (VP/President-Elect)
Cynthia Williamson (Past President)
Kathryn Klages (Treasurer)
Laurie Morrison (Secretary)
Anne Fullerton (Councillor-at-Large)
Jenn Horwath (Councillor-at-Large)
Mark Bryant (Councillor-at-Large)

Super Conference Coordinators:
Kristin Hoffmann and Trish Green

Publications editors:
Jennifer Peters-Lise and Brian Cameron

Access Magazine editor:
Cecile Farnum

New Librarian Resident
Monica Rettig (Until September 2010)

2010 OCULA Council:
Caroline Stewart (President)
Janice Mutz (VP/President-Elect)
Nathalie Soini (Past President)
Kathryn Klages (Treasurer)
Jennifer Horwath (Secretary)
Jennifer Peters-Lise (Councillor-at-Large)
Anne Fullerton (Councillor-at-Large)
Cory Laverty (Councillor-at-Large)

Super Conference Coordinators:
Trish Green and Jonathan Bengston

Publications Editors:
Brian Cameron and Martha Attridge-Bufton

Access Magazine editor:
Eva Dodsworth

New Librarian Resident
Monica Rettig (Until September 2010)

4. Approval of the minutes from the 2008 Annual General Meeting

5. Administrative / Housekeeping – Bylaw #1 a) composition of the Council

Revision and update:

• Deputy Editor and Editor-in-Chief are both non-voting members
• Add Superconference planners as non-voting members

6. Resolution: Open letters on OCULA's website

Motion:
Whereas, OCULA council recognizes the importance of proactively addressing issues relating to academic libraries and librarians; and

Whereas, OCULA members have from time to time requested OCULA Council’s action on issues,

Be It Resolved, that OCULA Council will post its positions on issues relevant to academic librarians and libraries as open letters on the OCULA website.

7. President's Message/Annual Report (Nathalie Soini)

8. New Librarian Resident Award: Margaret Grove, University Librarian, Brock University

9. Treasurer's Report (Kathryn Klages)

10. Other Reports:

OCULA Award (Cynthia Williamson)

OCULA Nominations Committee (Cynthia Williamson)

OCULA Online Publications (Jennifer Peters-Lise)

OCULA Marketing and Communications (Jennifer Horwath)

ACCESS OLA (Cecile Farnum)

Super Conference (Kristin Hoffmann and Trish Green)

11. President-Elect (Caroline Stewart)

12. Adjournment

To begin, I'd like to thank everyone on the 2009 OCULA Council for your support and co-operation this year. Caroline Stewart (Vice-President /President-elect), Laurie Morrison (Secretary), Kathryn Klages (Treasurer) and our Councillors-at-large: Jennifer Horwath, Mark Bryant and Anne Fullerton. I would also like to thank InsideOCULA Editor, Jennifer Peters-Lise and Deputy Editor Brian Cameron and our Access Magazine editor, Cecile Farnum. It has been a really great year with new adventures and thanks to everyone on this year's “team,” we were able to achieve some great new projects.

The 2010 council will be in excellent hands as Caroline leads us into a year of evaluation and creation a new strategic plan. Caroline understands the importance of reaching out to our current and potential members. 2010 will be a fantastic year for OCULA.

Superconference Planners

Kristin and Trish did a fantastic job this year for Superconference. The program is amazing and I know that you both worked really hard to make sure that the sessions were well planned and scheduled. Congratulations to you both for a job well done!

Awards

This year, OCULA decided to evaluate our awards. Without taking away the value of the awards had in the past, Council agreed that there was a need to differentiate between a Lifetime Achievement award and a Special Achievement award (formerly known as just one award: the OCULA Award)

We also tweaked our Student award. We hope that you were all in attendance for the Student Lightning Strikes session this afternoon. We will be naming the winner of that session during our awards ceremony this evening.

Special achievement

The OCULA Award for Special Achievement honours exceptional achievement(s) in at least one of the following areas over the past 2 years:

1. Service to OLA/OCULA and any other library organization, or

2. Research and publication in areas of academic librarianship, or

3. Planning and implementing a library program which serves as a model to others.

This year's inaugural Special Achievement Award goes to Conifer.

Lifetime achievement award

The OCULA Lifetime Achievement Award honours exceptional achievements in the following areas:

1. Service to OLA/OCULA and any other library organization, and

2. Research and publication in areas of academic librarianship, and

3. Planning and implementing a library program which serves as a model to others.

This Year's winner is Toni Olshen from York University. Congratulations Toni.

New Librarian Residency Award

In addition to the 3 OCULA awards given at Superconference, OCULA also introduced a 3-year award called the New Librarian Residency Award. The intention of the residency program is to enhance recruitment of new librarians to academic librarianship and provide entry-level professional work experience in an academic or research library setting. Through this program, college and university library administrators can apply for funding towards the salary of a new librarian for a minimum of 10 months to a maximum of 12 months. (Length is dependent on the institution and funding, but should be no less than 10 months.) To our knowledge, this residency program is the first in Canada to be funded by a library association.

We had 7 universities apply for the funding for this award. Brock University was the successful institution and Monica Rettig was the successful applicant for a 12-month contract a Brock. As part of the award, Monica has the chance to come to council meetings (ex-officio) and become involved with OCULA council and projects, in addition to learning more about her profession at Brock. Monica also has the opportunity to be mentored by the librarians and staff at the James A. Gibson library. Our interview with Monica was printed in the Fall edition of InsideOCULA.

The call for the 2010 proposals from colleges and universities will be distributed in March. The award is a great opportunity for institutions to benefit from a new librarian. In return, the new librarian will gain the necessary experience needed for future employment.

Goals as President

I had already been ABO-Franco president (who is having their AGM simultaneously as OCULA) and I really enjoyed working collaboratively with my colleagues across the province. My goals with ABO-Franco were simply to revive an association and make it relevant to our members again. With OCULA, I had different goals in mind. I wanted to know more about my college colleagues across the province and learn more about what OCULA could do for our membership (and if a librarian was not a member, why not?) In particular, I wanted to encourage newly graduated librarians to become active in a professional/volunteer association. Thus the New Librarian Residency Award was born.

My goals as OCULA President have come to fruition and I am glad that we have another 2 years of the pilot award program for the New Librarian Residency Award. We hope that the 3 successful award winners will a) become active OCULA members and volunteer, b) encourage their colleagues and former classmates to be active members in their professional associations, and c) benefit from a wonderful mentoring opportunity and return the favour to a new librarian in the future.

Events

The Spring event took place at Ryerson university. This was the first time I had ever attended the Spring workshop and I was not disappointed. This year's guest speaker was Dr. Arne Kislenko, Associate Professor of History at Ryerson University and Adjunct Professor in the International Relations Program at the Munk Centre for International Studies at the University of Toronto. Those who attended enjoyed Dr. Kislenko's stories from his time as immigration officer at the Pearson International Airport. His insight into International Relations was enlightening and it is no wonder that he won the TVO Best Lecturer award in 2004. Thank you, Ryerson, for hosting such a lovely and thought provoking affair. The venue and the food were superb.

Publications

I'd like to take this opportunity to thank our publications folks. Thank you Jennifer Peters Lise for your outstanding work with the newsletter and the website. You manage to get things done so efficiently and quickly. I know that you bring these skills to council as Councillor-at-Large. Brian, you are now the Editor-in-Chief and I know that you will do a great job. With our new Deputy Editor, Martha, you will make a great team. I would also like to thank our departing Access Editor, Cecile Farnum. The OCULA contributions in Access were great. Eva Dodsworth is our new Access Editor – thank you Eva for taking on the job. All of our OCULA publications are in good hands.

Advocacy

OCULA has taken a stronger role in regards to advocacy this year. There are many changes taking place in our institutions, content providers and governments. The economic crisis is affecting us all, but we must be vigilant that our integrity, services, and professionalism are not diminished. You may notice more position papers on our website in the next year.

Next Year

I would like to say thank you to Shelagh Paterson, Liz Kerr and the amazing OLA office staff. Volunteer organizations are only as good as the staff and you folks allow us to be amazing. I want to particularly thank Shelagh for her guidance as I tried to understand the functions of OCULA and its relation to OLA. They made me feel so welcome, and I will miss being on the OLA board.

Farewell

Although I am no longer president in 2010, I am still part of council for one more year. However, that is not the case for Cynthia Williamson – Past President, Laurie Morrison – Secretary, Mark Bryant – Councillor-at-Large, and Kristin Hoffmann – Superconference co-planner. We have been on OCULA council l together and you put your heart and soul in our organization and I thank you for this. I believe that our Council has been outstanding and we will miss you very much. I hope our paths will cross again, and that we will continue to collaborate with you on other projects in the future.

2009 was also the last year for Jennifer Peters-Lise as Editor of InsideOCULA. Fortunately for OCULA, she will return as a Councillor-at-Large for the next three years. I am glad that you will continue to be on council Jenn.

Finally, I would like to thank all of our members. I encourage you all to become more active members in our organization. You will gain a greater understanding of OLA, its members as well as OCULA's professionals across the province. It has been a great pleasure to work and collaborate with you all.

Respectfully submitted,
Nathalie Soini
President 2009

Treasurer's Report (Kathryn Klages)

Period: Year Ended December 31, 2009

2009 Highlight:

• The OLA Board approved OCULA's $60,000.00 New Librarian Resident Award. The project distributes $20,000.00 over 3 years. September 2009 marked the first year of the New Librarian Resident Award. These figures appear in the OLA Budget, not OCULA's.

For the 2010 fiscal year, OCULA has submitted a budget proposal for $8,300.00. This amount is greater than the 2009 budget due to anticipated increases in Travel/Accommodations for the 2010 Council.

Respectfully submitted,
Kathryn Klages
OCULA Treasurer

As Chair of the OCULA Award Nominating Committee, it gives me great pleasure to announce the first recipients of our two new awards. Before I proceed, I would like to report on the change that we have made to our awards. Over the course of this year, during Council meetings, we realized that our single award did not allow us to recognize some very worthy people and projects in our community. Upon learning that we were not restricted to one award, we promptly got to work looking at our award criteria and setting out the two new awards. One is the Lifetime Achievement Award intended to award a career or body of work and the other is the Award for Special Achievement intended to honour special projects, research or publications, programs or activities. I would like to acknowledge the good work done on the two awards by our two councilors, Jenn Horwath and Anne Fullerton. They drafted the new criteria and the rubric used to assess nominations; their work made the work of the Award committee run very smoothly.

The 2009 OCULA Award for Special Achievement, awarded this year by OCULA Executive, goes to Dan Scott and Project Conifer. Dan is the Systems Librarian at Laurentian University and Project Manager for Project Conifer. Conifer is the consortium of academic libraries that has implemented the open source ILS, Evergreen, they went live in May 2009. Evergreen is changing the ILS landscape across North America. We recognize Project Conifer for its innovation, partnership and ongoing contributions to the success and development of an open source ILS that is freely available to any library. OCULA Council congratulates all of the members of the consortium and the staff at each institution who have worked so hard on the project.

The 2009 OCULA Award for Lifetime Achievement goes to Toni Olshen, Business Librarian at the Peter F. Bronfman Business Library at York University. We recognize Toni for her contributions to academic librarianship in the areas of research, the important library programs she has developed and her activities in many organizations over the course of her distinguished career. Toni's passion for our profession is reflected in her long list of publications; her passion for social justice is highlighted in her desire to improve access to library resources for the disabled and Toni has contributed to the success of many projects and institutions including but not limited to the Association of Research Libraries and early implementation and testing of the now widely used LibQual survey. We at OCULA congratulate Toni; academic librarians in Ontario are privileged to have Toni Olshen in our community.

This year's Awards committee was comprised of three members:

• Lorna Rourke (St. Jerome's University, Waterloo)
• Jenn Horwath (OCULA Council, Mohawk College)
• Cynthia Williamson (OCULA Past President, Mohawk College)

Respectfully Submitted,
Cynthia Williamson,
Chair, OCULA Awards Committee

OCULA Council had openings for two councillors-at-large for the period 2010 to 2012. Our online election was held in December with three association members running on the ballot. We are pleased to announce Cory Laverty of Queens University and Jennifer Peters-Lise of Seneca College have been elected councillors-at-large for year terms. A special thanks to the everyone who put their names forward for candidacy in the election.

Our departing councillors-at-large are Laurie Morrison and Mark Bryrant. Laurie Morrison has served as OCULA Secretary for the last year, we thank her for her service. Jenn Horwath will be taking over as Secretary and Kathryn Klages will continue to serve as our Treasurer. Our Past-President, Cynthia Williamson also departs this year, Nathalie Soini will be Past-President in 2012.

We welcome our new Vice-President/President-Elect (acclaimed), Janice Mutz, from Lakehead University. Welcome, as well, to our new members of Council, Cory Laverty and Jennifer Peters-Lise. Special thanks to our departing members, Laurie Morrison and Mark Bryant, for their service and dedication to the Ontario College and University Library Association.

Respectfully submitted,
Cynthia Williamson
Chair, OCULA Nominations Committee

OCULA Online Publications (Jennifer Peters-Lise)

This year we published 3 issues of InsideOCULA:

• Issue #37: Spring
• Issue #38: Fall 2009
• Issue #39: Winter 2009

As a result of the OCULA membership survey conducted last year, we decided to move People News and Around the Province back to the newsletter from the blog. This change has proved popular among members.

As always, thanks to everyone who contributed stories and to all of the People News and Around the Province contributors.

Thank you to deputy editor Brian Cameron for all his help and I wish him all the best as the new Editor-in-Chief for OCULA. I would also like to welcome Martha Attridge-Bufton who is joining OCULA as Deputy Editor.

This was my last term as Editor-in-Chief and I thank OCULA for the amazing opportunity. I look forward to continuing with OCULA as Councillor-at-Large for the next three years.

Respectfully submitted,
Jennifer Peters-Lise
OCULA Editor-in-Chief

OCULA Marketing and Communications (Jennifer Horwath)

At the June 3^rd, 2009 meeting of OCULA Council, it was decided that a new Marketing and Communications portfolio be created to advocate for OCULA and academic librarianship and that this portfolio be managed by one OCULA Councilor-At-Large. This portfolio includes the following activities:

• Alerting OCULA Executive of networking opportunities or conferences where connections with other academic library organizations might be made;
• Posting upcoming academic library-related conferences and events, calls for participation and important reports to the InsideOCULA blog for OCULA members;
• Promoting OCULA's activities such as the New Librarian Residency Award, the OCULA Awards, OCULA events, etc. to OCULA members and to academic librarians outside of Ontario;
• Coordinating the purchase of swag items such as pens and notepads to be used for promotional purposes for members and non-members.

As this was a new portfolio, Marketing and Promotion activities were shared by various members of the OCULA Council and the OCULA Super Conference Planners over the past year, and the following are some of the activities that were accomplished:

• A spreadsheet of sources for academic library-related conferences and events was created and shared with OCULA Council as a tool to keep up-to-date with the latest events in our field;
• Upcoming academic library-related conferences, calls for participation and reports were posted to the InsideOCULA blog;
• Swag items (bio-degradable pens) were purchased;
• The Lightning Strikes OCULA event was promoted with a postcard sent to library schools and talks given by OCULA Councilors and OCULA Super Conference Planners to library school students.

I look forward to holding this portfolio and thank OCULA for this opportunity - I also invite OCULA members to connect with me regarding ideas you might have about how best to promote OCULA and academic librarianship both internally and externally.

Respectfully submitted,
Jenn Horwath
OCULA Councilor-At-Large

OLA's Access magazine receives regular article contributions from its divisions, including OCULA. The role of the OCULA editor is to solicit articles on topics relevant to the academic library community. Consider writing an article for Access on a topic of interest - this could be a feature on an initiative at your library or even a philosophical discussion on a topical issue affecting academic libraries. Articles do not need to be highly academic in their tone or their approach. If you've got an article in the works or an idea for a future issue, please contact I've been the Access rep for OCULA for the past few years, and have enjoyed this opportunity to get some editorial experience, and am happy to pass the reigns on to Eva.

Respectfully submitted,
Cecile Farnum

Super Conference (Kristin Hoffmann and Trish Green)

We would like to thank OCULA Council members for their many great ideas and feedback throughout the planning process, and for all the support they gave us over the past year.

For Super Conference 2010, OCULA provided 33 sessions, plus a spotlight session. We have nearly 70 presenters and 33 convenors from across the country and from both university and college libraries. Heather Morrison, our Spotlight Speaker from the BC Electronic Library Network, presented a session on the thought-provoking topic, "Freedom for Scholarship in the Internet Age." The OCULA conference sessions cover a wide variety of topics, such as marketing & promotions, collaborations & partnerships, collections management, and information literacy.

Of special note this year are two new session types for OCULA: Spotlight on Research and Lightning Strikes @ OCULA. The Spotlight on Research sessions present the results of research studies conducted by academic librarians, and combine two proposals into one session, where the topics work well together. The Lightning Strikes @ OCULA session is the first time that lightning talks (short, 10-minute presentations) have been featured at Super Conference, and we are excited to have been able to work with OCULA Council members on this new student award format.

We are thankful for the great response from those OCULA members who enthusiastically volunteered to convene our sessions. Again this year we had more offers than we needed and were able to pass on convenors to other divisions. We also continued to recruit student convenors from The University of Western Ontario and University of Toronto. We appreciate the role of the convenors in communicating with speakers and making sure our sessions run smoothly.

Respectfully submitted,
Kristin Hoffmann and Trish Green
OCULA Super Conference Planners

President-Elect (Caroline Stewart)

I just want to express my excitement about the year ahead for OCULA. I want to welcome Janice Mutz, who will be joining council as the incoming VP/President Elect; we look forward to her contributions especially, the perspective of librarians working in Northern Ontario. We often talk about reaching out to members outside of the GTA, and have had some successes, making it to Ottawa and Kingston, but given that council is frequently made up of GTA'ers or those who are an hour or two away, it is hard to always come up with good solutions for the whole province. We look forward to Janice's ideas and hope for some new outreach events.

It has been great to work with Nathalie this past year. She has shared lots of knowledge with me and I am sure she will continue to point me in the right direction during her post-presidency year. I also want to take this opportunity to welcome Jennifer Peters-Lise and Cory Laverty as the newest councilors, our new Access editor Eva Dodsworth, and our new Super Conference planner Jonathan Bengston.

I was lucky enough to be closely involved in the OLA strategic planning process this past year. It was a great opportunity for me to learn more about OLA and the other divisions. OCULA council can look forward to spending some time setting goals and priorities based on the strategic directions outlined by the plan. This is going to be a great year!

Respectfully Submitted,
Caroline Stewart