OLA At-Large Positions
Governance Policies and Procedures
Policy Number: G 3.7 | Policy Type: Board Officer’s Roles and Accountability | Approval Date: Nov 2023
Introduction
[In conjunction with By-Law 1, Para. 9]
Position Summary
Responsible in partnership with the other Board members for leading the association through the implementation of the strategic plan by performing fiduciary, strategic and policy responsibilities. The At-Large Members sit for the purpose of bringing priority voices to the Board table, based on initiatives and priorities of the current Strategic Plan. The specific terms and explanation of importance will be part of each Strategic Plan and direct future Boards throughout the Strategic Plan cycle.
Purpose
The three (3) At-Large Members work closely with the full complement of the Board, assisting in the planning and action of the Association. The At-Large Member priorities are selected by the Board at the time of the passing of the Strategic Plan in areas of priority within that plan, and for the purpose of bringing specific voices to the table which may otherwise not be present through the Council representation.
Mandate of At-Large Member(s) and Term of Activities
- Complete the duties of Director as outlined in by-law and G3.3 OLA Board Member-Director.
- Bring a voice specific to the purpose of the position in order to ensure these priority messages are heard by the Board during discussion and deliberation.
- As in the Director description, it is the responsibility of all Directors to vote and make final decisions which will ultimately be in the best interest of the Association as a whole.
Board Priority Positions
- At the November 13, 2023 Board Meeting, the board established two of the three priority positions, based on the Strategic Plan. The 2025 Board will determine the third priority, as per the incoming approved Strategic Plan.
- These Priorities are to have include a voice in OLA Board leadership, debates, and decision-making pertaining to Strategic Priorities of:
- Indigenous voice and representation;
- Equity, Diversity, and Inclusion voice and representation.
- Advocacy
- In lieu of a Strategic Priority identified by the Board in 2023, an At Large Member may be open to all OLA members in good standing for a two-year period.
Responsibilities
For responsibilities of Board Members see G3.3 Board Member- Directors.
Election
These members have a three-year (3) term which is staggered. In the first year of these member positions (2024), the election will be for 1 three-years, a two year, and a 1 year, so these will remain staggered. In every following year the position will be a three-year term. In the event of a vacancy, the position will be filled by election for the balance of the term, unless the position is less than four months remaining in the term, in which case it will be elected for the balance of the term, plus the three years.
