OLA Executive
Governance Policies and Procedures
Policy Number: G 3.2 | Policy Type: Board Officer’s Roles and Accountability | Approval Date: May 2025
Composition
Subject to governing legislation as applicable, and the By-Laws and Articles of the Association, the Executive Committee of the Ontario Library Association may be composed of the Executive Officers of the Board: namely the President, Vice President, Treasurer and Secretary. The President shall be the Chair of the Executive Committee and may only vote in the case of a tie.
Powers
Subject to the By-Laws and Articles of the Association, during intervals between the meetings of the Board, the Executive Committee shall possess and may exercise all powers of the Board in the management and direction of the affairs and business of the Association in such a manner as the Executive Committee deems to be in the best interest of the Association.
Procedures
The Executive Committee shall fix its own rules of procedure, subject to quorum and any other Board regulations. The Executive Committee shall keep minutes of its meetings recording all actions taken by it, and a summary of the meeting shall be submitted to the Board at its meeting immediately following that of the Executive Committee.
Quorum
The Executive Committee shall have the power to fix its quorum at not less than a majority of its members. No business may be transacted by the Executive Committee except at a meeting of its members at which a quorum of the Executive Committee is present.
Reference
Revised: March 2025
Date for Review: 2028; Every 3 Years
