2015 Annual Institute on Library as Place

“The Library as Experience”

Monday July 6 – Tuesday July 7, 2015

Waterloo Delta, Waterloo Ontario

The keynotes and sessions at this year’s Institute will focus on how the design of a space can have an impact on our use of it, our emotional reactions and our level productivity.

Registration Is Now Closed

We have sold out for the 2015 Annual Institute!

More about the Institute:

 Despite fiscal restraints in public funding, there are continuous library projects occurring including new buildings, renovations, retro-fits, and interior design. 
The purpose of the Annual Institute is to provide a learning opportunity for the library, municipal, design, and architect sectors to learn more about physical space (e.g., characteristics of great future-oriented spaces; advocacy for the library as physical space; effective collaboration with communities, architects, project managers, municipal officials, and builders) and to become equipped to plan and respond quickly to capitalize on opportunities for development and redevelopment for all types of libraries.

Held in July each year, each institute has a theme. Participants are from the public, school, special, and academic library sectors, in addition to municipal decision makers, architects and designers. The event hosts approximately 130 delegates each year. While hosted in Ontario, delegates from any province/country are welcomed.

Information for Attendees

The Waterloo Delta is located at 110 Erb Street West, near the intersection of Erb St and King St. in Waterloo. 
Once you’re in the building, the Institute will be located on the 2nd floor. It’s easily accessible via escalator or elevator.

Pick up your badge starting at noon on Monday, we’ll be located outside the main meeting room on the 2nd floor of the Delta. The registration desk will stay open until the end of the reception on Monday and from 8:00-9:00am on Tuesday morning.

There is free parking directly outside the Delta Waterloo.

Overnight Stays
There are still rooms available at the Delta Waterloo. Annual Institute attendees receive special pricing, please make your reservations here .

All of your food and beverage needs will be covered throughout the Institute. Tea and coffee will be ready upon arrival on Monday. The evening reception will offer appetizers and drinks. Sign-up sheets will be made available for restaurants in the area, should you wish to go out for dinner afterwards (pay your own way).

WiFi will be available and the password distributed onsite.

This year we’re using a tool called “Sched” to track which sessions you’d like to attend and allow you to virtually network with other attendees and speakers. By now you should have received an invitation to join our Sched page, but if not please visit http://ailp15.sched.org/ to create your account and choose your sessions.

If you’re not certain which sessions you would like to attend yet, not to worry. All sessions will be open to all attendees during the Institute, but knowing how many people are interested in advance will help us to ensure that we have enough seats and space.

The tours on Day 2 have a limited capacity – so please indicate on Sched which you would like to attend before they fill up.

The Annual Institute is a great place to meet people who are also embarking on similar design and building projects. It’s always a good idea to bring your project drawings or schematics with you, so that you’re able to refer to them during the workshops or informal chats at your table. The people in the room come from libraries of varying sizes, architecture firms, design companies and furniture manufacturers – make sure to chat and make connections with as many people as possible!

Code of Conduct
The OLA is dedicated to providing a positive event experience for all participants, and expects attendees, speakers, exhibitors, volunteers, and staff to show respect and courtesy toward one another at all conference and conference-related events. We value ideas, thoughts and expression, and we appreciate new pedagogy when delivering workshops and sessions. Discriminatory language and imagery is not appropriate for any event venue, including talks, workshops, sessions or any community event online or in a face-to-face environment.

Onsite Code of Conduct committee:
Anne Bailey, Committee chair
Michelle Arbuckle, OLA staff

Click here for the full policy and procedures.

Cancellation Policy

Registrations will be reimbursed at 80% until 30 days prior to the event; 50% until 15 days prior and will not be reimbursed at all within 14 days of the event.
Registration can be transferred to another staff member at any point during the registration process. Please email your cancellation or transfer requests to education@accessola.com

Join the Conversation

  Join us in our LinkedIn group “Library Architecture and Space Planning” to continue chatting about library buildings and design projects. 

Annual Institute on the Library as Place 2015 Steering Committee:


Anne Bailey, Director, Branch Libraries, Toronto Public Library

Sydney Brown, Architect, Diamond Schmitt

Jon Loewen, Junior Architect, Perkins+Will

Mary Ann Mavrinac, Vice Provost, Andrew H. and Janet Dayton Neilly Dean, River Campus Libraries, University of Rochester

Rochelle Mazar, Emerging Technologies Librarian, University of Toronto, Mississauga

Tina Ranieri-D’Ovidio, Principal Architect, ward99 architects

Ted Watson, Partner, Architect, MJMA

Rick Walker, Winnipeg Public Library

Gwen Wheeler, Southern Ontario Library Service