Annual Institute on Library as Place

Conversation Series
The Annual Institute on Library as Place cannot take place in person during summer 2020 as planned; however, we are pulling together a series of conversations and virtual events that will help us put our heads together and problem-solve. These conversations are free and no registration is required! Any future sessions will be added here.

Past Sessions:
– 
Return to the Academic Library Space: What Is Your Scenario?  : Thursday July 9, 2020 at 3:30pm EST 
– De-escalation Policies to Support Inclusion  : Monday June 22, 2020 at 1pm EST 
– Curbside Pickup at Academic Libraries : Friday May 15, 2020 at 1pm EST. [Materials from this session]
– Public Library Curbside Pickup Plans: Learning from BC : Wednesday May 20, 2020 at 1pm EST [Materials from this session ]
– Curbside Pickup at Academic Libraries: Continuing the Conversation : Friday May 22, 2020 at 1pm EST
– Adaptive Re-Use of Space: Toronto Public Library & Pop-Up Food Banks During COVID-19 : Tuesday June 2, 2020 at 2pm EST 

What Is The Annual Institute on Library as Place?
The purpose of the Annual Institute on the Library as Place is to provide a learning opportunity for the library, municipal, design, and architect sectors to learn more about physical space (e.g., characteristics of great futureoriented spaces; advocacy for the library as physical space; effective collaboration with communities, architects, project managers, municipal officials, and builders) and to become equipped to plan and respond quickly to capitalize on opportunities for development and redevelopment for all types of libraries. Participants are from the public, school, special and academic library sectors, in addition to municipal decision makers, architects and designers. The event hosts approximately 150 delegates each year. While hosted in Ontario, delegates from any province/country are welcomed.

The Annual Institute is a great place to meet people who are also embarking on similar design and building projects. It’s always a good idea to bring your project drawings or schematics with you, so that you’re able to refer to them during the workshops or informal chats at your table. The people in the room come from libraries of varying sizes, architecture firms, design companies and furniture manufacturers – make sure to chat and make connections with as many people as possible! 

Watch this space for updated information on sponsorship and exhibit opportunities at the next Annual Institute on Library as Place!

Chair: Laura Carter, CEO, Kingston Frontenac Public Library

Committee:
Gohar Ashougian, University Librarian, Wilfrid Laurier University
Anne Bailey, Library Management and Design Specialist
Emira Galeteanu, LGA Architectural Partners
Assad Hoosein, Manager of Facilities, Hamilton Public Library 
Janna Levitt, Partner, LGA Architectural Partners
Susan Martin
, Manager, Branch Capital Planning and Implementation, Toronto Public Library
Rochelle Mazar, Assistant Dean, Academic Engagement, River Campus Libraries, University of Rochester
Brian Porter, Principal, Two Row Architects
Eric Riddell, Shoalts and Zaback Architects
Alexandra Taylor, Associate Consultant, Southern Ontario Library Service

OLA Staff Leads: 
Shelagh Paterson, Ontario Library Association
Emily Burns, Ontario Library Association

Past Committees:
2018 Committee
Chair: Anne Bailey, Library Management and Design Specialist
Committee:
Gohar Ashougian, University Librarian, Wilfrid Laurier University
Emira Galeteanu, LGA Architectural Partners
Assad Hoosein, Manager of Facilities, Hamilton Public Library 
Janna Levitt, Partner, LGA Architectural Partners
Susan Martin, Manager, Branch Capital Planning and Implementation, Toronto Public Library
Rochelle Mazar, Assistant Dean, Academic Engagement, River Campus Libraries, University of Rochester
Brian Porter, Principal, Two Row Architects
Alexandra Taylor, Associate Consultant, Southern Ontario Library Service
Ted Watson, Partner, MJMA

Mandate:

The OLA Library as Place Committee reports to the OLA Board of Directors to support initiatives on current issues and strategies related to library buildings and renovations in Ontario. The committee works to organize a networking and education event called the “Annual Institute on the Library as Place”.

Responsibilities/Objectives:

The OLA Library as Place Committee will:

  • provide specialized expertise on the education programming for the event;
  • identify building issues and resources applicable to the audience;
  • identify opportunities for networking among the library building community.
  • draft and monitor the budget, ensuring revenues exceed expenses.
  • participate in the onsite logistics and management during the Library as Place conference;
  • communicate and promote the event to their professional networks;
  • invite and work with vendors in the architect/building/design community;
  • work with the OLA representative to book speakers and ensure expenses are within the allocated budget.

Deliverables:

The goals of the OLA Library as Place Committee are to:

  • plan an education program for a two day event offered to library staff and architects in Ontario;
  • market Library as Place event to professional networks;
  • deliver two day event, committee to participate in onsite logistics, speaker assistance and group facilitation;
  • provide event report and evaluation data to OLA Board of Directors.

Composition:

Membership shall represent the diversity of the following sectors:  

  • Academic, ideally representing college and university;
  • Public, ideally representing diverse needs: rural/urban;
  • Architect/design professionals.
  • The committee is supported by the OLA Director, Member Engagement and Education and the OLA Education Co-ordinator.

Qualifications:

  • OLA members who have an interest in a leadership role in library buildings and space planning.
  • Members will bring expertise from their own sectors.
  • Candidates should have building experience, which may include: knowledge of current and systemic issues that affect library builds; experience with architect relations; practical experience in the building and renovating of library spaces; an interest in the use and design of public spaces.

Resources and Budget:

Resources required for this committee include:

  • OLA office staff support for teleconference arrangements and completion of meeting minutes, as needed; maintaining a event web page on the OLA website; posting/archiving of materials on OLA website
  • Meeting space at OLA Office, as needed (1-2 times per year)
  • Funds for expenses related to event programming
  • Funds for expenses related to travel during the event.

Timelines

Committee members can expect a minimum of 5 meetings per year, which will be a predominantly teleconferences. The first planning meeting will be an in-person meeting. The combined meeting and workload time (i.e. developing program focus, creating plans, attending meetings, building networks, etc.) is estimated to be approximately 6 days per year. OLA covers meeting expenses.

The OLA Library as Place Committee will report to the OLA Board at least once per year.

The Meeting Agenda should be available to members at least 2 days prior to meetings. Minutes will be completed by OLA staff or committee designate and made available as soon as possible following meetings. These items will be distributed to committee members through email and also archived in the Library as Place Basecamp site. Communication between meetings will usually be conducted through email.

Quorum for committee meetings will be in effect when a majority of committee members are in attendance for a meeting.

Type of Committee:

          Standing Committee (responsible for a specific program or function)

         Task Forces (time-limited tasks on a specific topic)

         Action Groups (development of a limited program or activity)

 

Term of Appointment:

The term for OLA Library as Place Committee members generally runs for a period of 3 years, with the option to extend up to an additional 2 years at the discretion of the OLA Board. Member terms overlap to ensure knowledge transfer and consistency. Committee members are recruited from the OLA membership and architecture/design community at large, as required.

Chair will be appointed annually from within the committee. Terms of 2 years. Chairs are responsible for coordinating the agenda, facilitating meetings, ensuring portfolios are assigned, liaising with OLA staff and reporting to the OLA Board.

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